General school policy and procedures

While it is a learner’s right to receive an education and while MEPS / MASE will strive to provide the educational opportunities this community has come to expect, it is important that learners acknowledge their responsibilities to themselves, their fellow learners, their educators and the school.  The code applies not only during school hours or at events, but whenever and wherever a learner may be identified as a learner of MEPS / MASE.


Learners who wear inappropriate clothing will have the offending items confiscated or be sent home to change into proper school uniform.

  1. Hair – Girls and Boys

No extreme hairstyles.  Short and neat hairstyles only. The style of very, very short on the side of the head with long overgrown hair to one side –or on the top of the head, is not allowed.

No dreadlocks.

No Mullets

No hair colour or bleaching allowed.

Braiding close to the natural hair colour.

Hair must be tied back into a ponytail(s) if long.(Girls)

Hair accessories must be black or brown.

No decorative hair accessories to be worn at all.


Boys must be clean-shaven every day. Special permission, for Muslim boys, to keep a beard must be obtained from the Muslim committee at the beginning of each year. This permission must be authorized by the head of the Muslim Community.

No moustaches.

No sideburns longer than between the eye and the ear-hole.

No necklaces or wristbands allowed.

No extreme hairstyles.  Short and neat hairstyles only. The style of very, very short on the side of the head with long overgrown hair to one side –or on the top of the head, is not allowed.

No hair colour or bleaching allowed.

  • Earrings – Girls

Only one set in the bottom hole (if there is more than one hole in the ear).

Only plain sleeper rings or studs of silver and gold, without shiny stones or patterns.

Size: maximum 10mm rings or 3mm studs.

           No necklaces or wristbands allowed.

  • Uniform – Girls and Boys

Prescribed uniform is obtainable from Bank Store, Mokopane. Only plain white vests are allowed to be worn underneath school shirts. Vests may not have any logos or graffiti on. No long-sleeved vests are allowed under a short sleeve shirt.

  • Ties

Prescribed School ties to be neat and worn with correct length from the collar down to the trouser belt or skirt belt.

  • School tours or Short Trips

School uniform or tracksuits may be worn – all learners must wear the same uniform.

  • Sportswear

Prescribed sportswear must be worn.  Obtainable from Bank Store, Mokopane.

  • Belts

Colour – black.

No studs or other fancy buckles are allowed.

  • School Skirts

Length: 10cm from the floor all round when learner kneels. Please note : Girls must wear black ski pants under their skirts

  • Socks

Boys:  Long blue(MEPS)black(MASE) school socks.

Girls:   Winter – long blue(MEPS)black(MASE) school socks. Black tights without decorations also permissible.

            Summer – White socks, folded over once.

            (Socks may not be rolled over into or just above the shoes.)

  1. School Shoes

Boys:  Black leather school shoes – no boots or ‘slip-ons’.

Girls:   Black leather shoes with single strap and buckle.

            Black lace-ups are allowed – no boots.

  1. Accessories

In winter, the following are permitted:   Beanies (with school badge)

                                                            Scarves (with school badge)

                                                            Gloves (black)

  1. Jewellery

No rings, a string or rubber/plastic bands allowed, except SOS tag or Medic-Alert.  Crosses and rosaries may not be visible.

The abovementioned is also applicable for all extra-mural activities. 

Black only alice bands may be worn.

Jewellery will be confiscated.

Only one wrist watch to be worn on arm.  The watch must be conventional in design, i.e. no charms, attachments, etc., and must have a plain plastic, leather or metal strap.

  1. Nails

No nail polish.

Length: Nails must not be visible when palm is turned upwards.

  1. Make-up

NONE! – including lip-gloss.   This is also applicable to extra-mural activities.

  1. Sport Gatherings

School tracksuit, school uniform or sportswear for the specific sport.

  1. Grade RR and R students are required to wear a denim and official T-shirt, also obtainable from Bank Stores.

In the school building, including halls, classrooms, passages, verandahs and any part of the building to which learners have normal access:

  1. All movement is to be on the left.
  • There is to be no running, climbing onto the railings or furniture, or any such irregular behaviour.
  • Learners must vacate the building during breaks, and before or after normal school hours unless instructed or permitted to do otherwise. No learner is allowed to stay in a classroom during break without the supervision of a teacher.
  • Learners who wish to deposit their cases or bags outside their next class after break must do so within the first five minutes of that break.  Similarly, learners leaving cases at or in their classrooms before school must not loiter in the rooms or on the verandahs.
  • No learners shall fight or play unofficial games liable to cause injury or damage to property; No learners shall behave in a rowdy manner or in such a way as to provoke other learners. Bullying and discrimination, in any form, will not be tolerated.
  • Hate speech and racial misbehaviour is treated as a very serious offence and expulsion could be a possible sanction.
  • No smoking or the use of illegal substances by learners is permitted, with or without the parents’ knowledge or consent.
  • No litter is to be dropped by any learner.
  • Learners are not to walk over newly planted grass or any grassed area being cultivated.
  1. Learners may not sit on, climb over or handle any boundary fences, gates or railings.
  1. Cyclists
    1. May not ride in the school grounds;
    1. Must park their cycles in the slots provided.
  2. Motorbikes and vehicles
    1. Only Grade 12 students are allowed to come to school using a vehicle, but they have to be in possession of a legal drivers licence.

The school or its affiliates do not take any responsibility for any damage, injury or death that may occur whilst a student uses a vehicle/motorbike as mode of self-transport.

  1. Educators and fellow learners will be treated with respect at all times.
  1. No cell phones are visibly allowed during school hours. Any cell phone used during school hours, will be confiscated and a fine of R100-00 is payable to reclaim after confiscation.
  1. No “chappies” or chewing gum allowed on the school premises.
  1. A student being absent for more than 2 consecutive days must furnish a registered medical practitioner’s certificate. Students being absent for 19 or more school days, or has any outstanding IA’s (Incomplete assessments) will not be allowed to write the promotional examinations. All students leaving during school hours must be signed out by the parent or ward or delegated person. Students must first complete the homework slip and have it signed by the appropriate teacher before leaving.
  1. All gates will be locked at 07:00 for security reasons. Gates will not be opened after this time to protect and to ensure the safety of all the students and staff. Ensure that your child does not come late. Late comers with no valid reason, will be sent home.
  1. Should the parent/guardian be in breach of contract between themselves and the school regarding school fees, the school will unfortunately not be able to continue with tuition for the particular student/s. Tuition will continue once the outstanding school fees are fully paid and the contractual agreement is amended.
  1. No learner will be allowed to visit the lockers during teaching time. Only before school, during the first 5 minutes of breaks and after school. Make sure you pack your school bag according to the time table.
  • Technology is a great tool but if used in an improper way, eg. Cyber bullying, it will be dealt with severaly.


  1. No student is allowed to attend school carrying a contagious disease or is suffering with severe flu.      


No learner may use any item of school equipment without permission;  through permission need not be given for the use and enjoyment of equipment and facilities obviously put out for general use subject to the rules below:

  1. No leaner shall wilfully misuse any item of school equipment, or mark or deface it.
  • No notices may be put up without permission from the Principal or the responsible member of staff.
  • Learners shall not loiter in the toilets.
  • Certain areas are out of bounds:
  1. The caravans
    1. The transformer rooms and all switch boxes
    1. All rockeries and plant beds
    1. The parking area
    1. Classrooms/corridors during breaks /before school /after school.
    1. Any area proclaimed out of bounds by the Principal or a member of staff
  • Special permission from the educator in charge must be obtained before learners may enter and use:
  1. The staff room
    1. The sports fields
    1. Classrooms after official school hours
    1. The academic school grounds after official school hours.

The use of these facilities is dependent upon strict observation of special rules applicable to them.

  • All sporting equipment must be handled with due care, and may not be removed or handled without express permission of the educator in charge.
  • Proper prescribed sports clothing shall be worn for the sport concerned.
  • Learners must adhere to the recognized code of conduct regarding the use of equipment and the facilities provided in the Media Centre (Computer Centre).
  • Lockers may be attended to before school and during break times only. No locker sharing is allowed.

No learner of this school shall bring discredit to the school by any unseemly behaviour in any public place or at any other school.  Therefore, no learner is permitted to:

  1. To hitch-hike in school uniform or in company with another learner in our school uniform.
  • To smoke in school uniform or in company with another learner in our school uniform.
  • Learners using buses or taxis shall behave in accordance with the instructions of the driver, or a person officially in charge. No learner is allowed to be dropped-off or collected in front of the school.
  • Cyclists to and from the school must know and obey traffic laws.
  • While representing the school at school or on an excursion, whether or not in school uniform, no learner may be in possession of alcohol or be in the company of a person in possession of alcohol. Students must adhere to the code of conduct for learners at all times.
  • Prefects will be nominated by students from a class list. Teachers have a veto right in the case where a student is chosen because of popularity but does not meet the requirements of a leader or leading by means of example. Teachers’ vote will then determine the final choice of prefects.  Grade 11 learners will vote for the head boy and head girl positions. 
  • High school prefects (Grade 10-12 0nly) will be announced in March  and will serve until the end of May of the following year. This will allow grade 12 students to be relieved from duties to concentrate on the end of year examination. Primary school class representatives will be announced during the fourth quarter and will officially take duty from the new year until the end of that year.
  • The top 5 students per grade per term will be awarded the top 5 academic certificate if:
  • An average percentage of (80% Gr.4-11;)(75%Gr.12) was achieved during the particular quarter. The highest per decimal will determine the top 5.
  • Academic colours will be awarded to students as follows:
  • Grade 4-11 Overall average 80% for the particular year.
  • Grade 12 Overall average 75% for the particular year.
  • Academic White Blazer
  • Will be awarded to a high school learner who obtained academic colours for three consecutive years.
  •  Students having Maths. Litt. cannot take Physical Science as a subject.
  • Students not obtaining at least 50% in Maths at the end of Gr.10 will not be encouraged to continue with the normal Maths program but will then follow Maths litt. This decision will be made in conjunction with the parent/s, bearing in mind, the best option for the student.
  2.   Students being absent for 19 or more school days, or has any outstanding IA’s (Incomplete assessments) will not be allowed to write the promotional examinations. (Applicable to all grades)
  3.  Grade R-3
  4.  Grade 4-6   H.L. 50%; F.A.L. 40%; Maths 50%; any other 2 subjects 40%
  5.  Grade 7-9   H.L. 50%; F.A.L. 40%; Maths 45%; any other 3 subjects 40%
  6. Grade  10-12  H.L. 50%; F.A.L. 40%; Maths/Lit 40%;  40% in 3 subjects; 30% in 2 subjects.  
  • Sport colours will be awarded to students as follows:
  • If the student has represented a team on at least provincial level
  • Every parent must have:
  1. A copy of their child’s class timetable.
  1. A copy of the term programme pasted on the fridge at home so that it is easily visible for the parent to remind their child of their daily responsibilities.
  • The parent must also physically check every day that the relevant schoolwork for that day is done before the child goes to bed.
  • The parent must SIGN the child’s diary acknowledging that the relevant day’s homework has been done.
  • By checking the term program the parent must also remind the child to study well in advance for an exam or test, not just speak to them about this, but must sit down with them and see that they are studying schoolwork and not some kind of magazine etc.
  • Educators will be checking homework on a regular basis by putting a stamp in the learner’s book.  Parents will also have a space to sign.  It is expected of parents to check the homework at regular intervals.
  • Make sure that the newest cell phone number and email address is on record at the school.
  • Have all the teachers’ e-mail addresses.
  • Always drop –off and collect students at the designated areas and not in front of the school.
  • Download the D6 communicator on their cell phone or computer in order to be able to have direct access to event dates, time tables, extra academic class time tables and important calendar dates.
  • Access to the website,, where school policies and relevant information is available.
  •  Make sure to keep school fees up to date at all times. Also to arrange for a stop order in favour of the school for school fees payments.
  • It is not the teacher’s duty to “babysit” learners. If a learner can not take responsibility for his/her homework, parents should address this problem by supporting the child and teach him/her routine and keep them accountable.
  • The learner MUST have a homework diary that has enough space to enter relevant information about daily school activities that overlap with working at home.
  • The diary must be in the learner’s bag every day…PARENT to check this.
  • The diary must be DATED ….learner and parent have to check the diary every day before the learner goes to bed to make certain that all schoolwork for that day has been done/attempted and also to pack the relevant books for the following school day.
  • In most subjects, enough time is given in class to finish work. If a learner does not utilise his/her time productively, it will result in homework.



  1. Preparation for the final examinations starts on the very first school day of the year.
  2. Cultivate an attitude that work is pleasant.
  3. Create the right atmosphere for studying at home: no visiting during the week, silence and dedication for set periods of time during the day.
  4. Be motivated and work towards a goal.
  5. Real concentration requires harmony and peace of mind.  Organise your life in such a way that it is free from conflict.
  • Perseverance, self-discipline, conscientiousness and motivation are all essential elements of success.
  • Work and study on a daily basis.


  1. Develop real interest in your work.
  2. Ensure that you achieve success.  Success breeds success.
  3. Concentrate each moment in the classroom and when working at home.  Constantly ask yourself questions about the work.
  • Pay attention in the classroom and immediately question that which you do not understand.  Never just listen.
  • Utilise your memory.  To recall facts, they need to be imprinted upon your mind.  Revise and repeat regularly and your mind will absorb the material.
  • Work regularly as well as effectively.  Organise your time to accommodate both work and recreation.
  • Always do homework yourself. Do not copy other students’ work.
  • Attend all the extra academic classes offered at school. It is for free!


  1. Get a general idea by quickly reading through the material.
  2. Put questions to yourself about the material and write down main points.
  3. Now read through the work with concentration, taking in detail.  Find the answers to your questions and write them down.  Write down the most important facts under the main points.
  4. First memorise the main points and repeat them out loud to yourself.
  5. Now learn each main point with its important facts.
  6. As soon as you are able to repeat the facts to yourself, write them down and check for accuracy.
  7. Check whether you know the answers to your questions.
  8. Revise all the material again to get an overall picture.
  9. If you find that you still do not know the work, repeat steps 1-8.